Katamereka Tools – Pick Notion if you want a shared online workspace for notes, tasks, and databases. Pick Obsidian if you want private notes stored as plain files on your own device. Both are free to start, and that one difference shapes almost everything else.
This comparison uses each company’s official pricing and help pages, with US prices checked on October 27, 2026. It covers the free tiers and the main paid add-ons, not every feature.
Notion vs Obsidian at a Glance
| Notion | Obsidian | |
|---|---|---|
| Free plan | Yes, unlimited pages for solo users | Yes, no limits |
| Where notes live | Notion’s cloud | Your device, as Markdown files |
| Offline | Yes, for pages you download | Yes, always |
| File upload limit (free) | 5 MB per file | None stated |
| Version history (free) | 7 days | Paid Sync add-on |
| Cheapest paid option | Plus, $10 per member/month | Sync, $4/month billed yearly |
| AI | Limited trial on free plan | Not part of the pricing page |
Where Your Notes Actually Live
This is the biggest practical difference.
Obsidian stores every note as a Markdown text file inside a folder on your computer, which it calls a vault, according to its help center. Because they’re ordinary files, other text editors can open them, and you can back them up like any document.
Notion keeps your workspace online. You can still get your data out: Notion says pages export as Markdown, databases as CSV, and the whole workspace can be exported from Settings, with a download link emailed to you.
Price and Free Limits
Both free plans are generous for one person.
Notion’s free plan lets solo users add unlimited pages and blocks, with 5 MB file uploads, 7 days of page history, and up to 10 guests. The Plus plan costs $10 per member per month on monthly billing, and Notion says yearly billing saves up to 20%.
Obsidian’s app is free with no sign-up, even for work use. Its optional Sync costs $4 a month billed yearly or $5 monthly, and adds end-to-end encryption and version history, per Obsidian‘s pricing page.
Working With Other People
Notion is built for teams. Free workspaces can invite guests, and paid plans add more seats and features.
Obsidian is mainly a personal tool. You can share notes through its paid Publish add-on, $8 a month billed yearly, or sync a vault folder through services like Dropbox or iCloud. That works, but it’s not the same as editing a page together in real time.
Privacy and Offline Use
Obsidian says data stays on your device and isn’t accessible to the company. That suits journals, research notes, or anything you’d rather not upload.
Notion works offline on desktop and mobile for pages you choose to download. Automatic offline copies of Recents and Favorites are a paid feature.
Which One to Pick
- Pick Notion if you share project boards, wikis, or task lists with a team or family.
- Pick Obsidian if you write long-form notes, care about owning plain files, or often work without internet.
- Use both if your needs split: private notes in Obsidian, shared plans in Notion.
Before importing years of notes, try each with one real project for a week.
Prices, specifications and regional availability can change at any time. Check the manufacturer’s official page or store before you buy.
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